Committee Volunteers For the Pelham Art Festival 2025
Seeking Volunteer Committee Members
We are reaching out to the community, seeking individuals who may be interested in supporting the Arts through volunteer opportunities on the PAF Committee for the upcoming year. Various Committee roles are available…some with particular skills and experience, others just requiring the willingness to participate, learn about and share tasks with seasoned members already on the Committee.
Our Meetings are the first Monday of every month except for holiday Mondays in which case, the 2nd Monday instead. No meetings in July and August.
We are proud to continue our mandate of raising funds for Lincoln Pelham Public Libraries and awarding scholarships to local graduating high school students interested in pursuing the Arts in their post-secondary studies. Over the past 37 years, we have raised more than $500,000 for our local community. The Pelham Art Festival is completely run and supported by volunteers.
PAF Committee Volunteer Roles for 2024-25:
The chart below shows this year’s roles. More than one person is welcome in any area to share tasks; teams are a good idea in multi-layered roles. Mentoring is available for those taking on new roles.
Please note that some duties are busiest at certain times of the year. People often choose to participate in several areas working together with others. Everyone participates in planning during committee meetings.
Role |
Description |
Role Duration |
Member/s |
Chairperson |
Lead the Committee, etc. |
As needed, Sept- June (ideally a 3 yr role) |
Tammy van den Brink |
Vice-Chair |
Share chair duties |
As needed, Sept.- June |
|
Secretary |
Record meeting minutes/ share agenda, etc. |
Sept. – June |
George Doros |
Treasurer |
Keeps record of Festival acct. expenses, income; artist payment/receipts; banking, reimburses Committee members re: Festival spending; sends out donations; reports to Committee; prepares books for annual audit. |
As needed, but mostly Nov -June |
|
G-Mail Contact |
Inquiries, Communication with artists and Committee members |
As needed and Sept-June |
Mia Ferrara |
Artist Liaison Team |
Communicates with artists and Committee members |
As needed and Oct. – June |
Mia Ferrara Linda Ellsworth Natalia Shields |
Website Team |
Creating content and posting ; dealing with web issues; Home Page; liaison with BDS; Photoshop basics helpful; monitoring artist galleries |
All Year |
Jason Chow Stephanie Farr Linda Ellsworth Mia Ferrara Natalia Shields |
Home Page Rolling Banner |
Bi-weekly posting of PAF artist work on R.B./ design co-ordination for Home Page, able to use Photoshop app. |
All Year |
Stephanie Farr |
Web Page Content Editor |
Edit content for web written by Committee members; |
Sept - June |
Various Committee members
|
Help Line/ Artist Support |
Assisting artists, esp. new ones, with online applications/gallery uploads/trouble shooting |
Nov-May |
Heidi TeBrake Linda Ellsworth Edie Pett |
Jury Coordinator /Team |
Jurying artists for Festival/ response to declined artists |
End of Jan- early Feb |
Edie Pett |
Social Media |
Facebook & IG Posts/ads Marketing and Promotion Team |
All Year |
Linda Warren |
Poster, Graphic Needs |
Design poster ad graphics, thank you card around theme |
Oct - May |
Linda Warren |
Advertising |
Arranging Festival promotion with news media; providing specs to Graphic designer |
Oct, Feb-May |
Stephanie Farr Edie Pett - mentor
|
Printing Liaison |
Coordinate print materials for Festival with Commercial printer |
mainly March-May |
Robert Bora |
Program Guide |
Design and prepare program layout & text to be print-ready before Festival |
April-May |
Natalia Shields |
Sponsorships Coordinator Team |
Invite community businesses to sponsor the Festival; liaison with sponsors |
Sept - February |
Tammy van den Brink Cherylann Vaccaro |
Volunteer Coordinators |
Invite volunteers to help with setup, Festival weekend and takedown; organize volunteer schedule |
Feb. - May |
|
Curator Coordinator |
Invite respected artists, curators, gallery owners, art educators to do 8-10 curated collections re: online Festival |
Jan - April |
Francie McGlynn |
Award Sponsorship |
Invite local businesses to sponsor artist awards (10-12) |
Jan - April |
Tammy van den Brink with help from all Committee members |
Gala Food Coordinators |
Arrange catering of food for Friday opening Gala |
April-May |
Edie Pett |
Wine Liaison with Meridian |
Arrange wine service for Fri evening, Sunday |
April-May |
|
Booth Board Storage |
Determine where booth boards will be stored in 2025 |
Sept-Dec. 2024 |
Cheryl Ann Vaccaro |
Decorating Team |
Determine and order rental needs; decorate arena around 2025 theme concept |
April-May |
Heidi TeBrake Diana DeVries |
Setup/Takedown Team |
Set up show booths according to layout; paint touch ups; take down of booths |
May - Thursday before, Monday after Festival |
George Doros Graham Pett |
Signage |
Order new signs if needed, organize and set up; create and print artist signs |
March-May
|
Robert Bora |
Youth Artists Coordinator
|
Call For Youth Artists – poster distribution to secondary schools in Niagara/ assist with applications, organize jurying of artwork, guidance re: preparing art for exhibit; communicate with artists before & during show. |
Nov- May |
Coordinators: Natalia Shields Lori Thibault
|
Art Around Town |
Find display locations/ liaise with artists and businesses/ mount work/ take down |
March-May |
Cassandra Best |
Acquiring Wheelchairs |
Organize to borrow wheel chairs from Rexall - Lewis and Krall |
April |
George Doros |
Security at Arena |
Make arrangements at Meridian C.C. |
April |
George Doros |
Children’s Scavenger Hunt |
Design and prepare materials for Scavenger Hunt; set up for show/help engage children during Festival. |
|
Cathy Peters |
Library Liaison |
Attend meetings, assist with generating ideas, promote Festival via library system |
Sept - June |
Cassandra Best |
Not-For-Profit Directors (4) |
Cheque signing for expenses, overseeing budget & general operation of Festival |
All Year |
Tammy van den Brink Heidi TeBrake |
Are you interested in volunteering with us?
We welcome all inquiries via email to [email protected]. You are also welcome to attend a PAF Committee meeting at the Fonthill Library in the Festival Room to find out more about us.